Before business cooperation
REQUEST FOR COOPERATION
| reception | reference | ||
|---|---|---|---|
| Outgoing | contact | ||
| title | |||
| Request Deadline | |||
|---|---|---|---|
| attach | |||
Please cooperate as above.
Sender:
(Signature or Seal)
BLUE FORM · Free form
Before business cooperation, requests and deadlines are
Before business cooperation, requests and deadlines are
It has to be clear to move.
It has an official document format including receipt, reference, document number, and request deadline. We've organized it so that you can see at a glance what you're asking us to do and by when.
- Free without registration
- Your input is not sent to the server
- Save PDF · Word (.docx)
- 01 Enter contentIf you fill in the input box on the left, it will be immediately reflected in the document.
- 02 Signature and stampPlease sign in person or upload a photo of your stamp.
- 03 Save as PDF · WordDownload with the print margins adjusted.
Enter content
If left blank, the field is displayed as blank.
What you type is automatically and temporarily saved in this browser.
Temporarily stored contents It is not sent to the server. Because it only remains in the browser's storage space, such as cookies and cache, It is automatically erased after 7 days.Even before that, if you clear your browsing history/cache or access it using another device/browser, it will not remain. Signature and stamp images are not saved. On a public PC, click Delete after you are done using it.
01Document information
02Request details
Divide your requests by number, and write the date and reason for the due date.
03Signature / Seal
Sign inside the box with your mouse or finger. The background is saved as transparent.
If you upload a photo of a stamp on white paper, the background will be erased to make it transparent.
Background Removal Strength
Photos are processed only within the browser and never go to the server.
Preview · A4
Page 1 · Actual output ratioLonger content will have an A4 border and page count. One sheet of writing instructions is added to the Word file.
What kind of document is the business cooperation document?
A business cooperation document is a document that formally requests another department to do work that cannot be done solely within your own department. If you make a request via messenger, no record will be left and you will be lowered in priority, but requests with a document number will be processed.
There are three key points: What you are asking for, why you need it, and how long you need it for. Without these three, the recipient cannot make a decision, so emails asking questions are sent back and forth. Keep the background brief and your requests numbered.
If the basis for the request is something decided at the meeting proceedingsAttached is an improvement in incident response procedures. InspectorIt becomes persuasive when connected to measures to prevent recurrence.
Formatting
The document number and enforcement date are placed at the top right, and the reception, reference, send, and subject are entered in a table. Below that, the details of the request for cooperation, the request deadline, attachments, and the sender's signature are placed in that order.
1Document information
- Document number · Effective date
- Receiving (Department) · Reference
- Sending department, sender, contact information
- title
2Request details
- Background and content of request for cooperation
- Request Deadline
- Attached materials
- Cooperation request text and sender’s signature
I recommend this to people like this
Practitioners who need cooperation from other departments
If you want to resolve a situation where messenger requests keep getting delayed.
Team leader / Department head
When cross-departmental requests need to be recorded and managed.
General Affairs/Human Resources Manager
Cases where company-wide cooperation matters must be issued in the form of notices.
project manager
When you need to gather schedules and materials from multiple departments.
Things you can easily miss when writing
- 01Please divide your requests by number. If you write in paragraphs, the recipient loses track of what needs to be done.
- 02Please include the date and reason for your request. Unfounded deadlines will not be met.
- 03basis proceedingsPlease write down the information or materials in the attached list.
- 04If the person in charge is going to change handover letterLeave the number of this document in to pass the context.
Frequently Asked Questions
Is there a difference between a cooperative document and an official document?
An official document is a general term for documents exchanged from organization to organization, and a business cooperation document is a document requesting cooperation between departments within the company. When sending to an external organization, it is common to use an external official document with the company logo and seal.
How are documents numbered?
It is common to combine the department abbreviation name with the year and serial number (e.g. Marketing-2026-031). If your company has a document management policy, follow that system. If not, use it consistently within your department.
How do I distinguish between reception and reference?
Receiving is the department that actually needs to take action, and CC is the department that needs to know what's going on. If you put too many names in your references, no one will think it's your job, so put only where you need to.
How do I set a deadline for my request?
Consider the processing time of the receiving department, but it is easy to coordinate if you write down the reason for that date in one line. If you write something like “Request for a response by ○ day according to the opening schedule of ○ month ○ day,” there will be room for discussion.
Can I send it by email?
It works. If you save and attach it as a PDF, sending and receiving records remain, making it easier to manage. Please include a summary of your request and a deadline in the body.
What if I don't hear back?
It is common to re-request citing the document number. The records will continue if you send a second cooperative battle or reply reminder email with the same number. If it does not proceed repeatedly, discuss it with both department heads and discuss the results. proceedingsLeave it as
This is a general form for guidance purposes. For external official documents or documents submitted to government offices, follow the format set by the institution.
Reviews before business cooperation
These are stories left by people who actually wrote and submitted business cooperation forms. It contains notes on areas where you got stuck while writing or the results after submission, so it is often more helpful than a guide for first-time users.
5.0
11 reviews
-
Used when requesting data from other departments. It's definitely faster than making a verbal request.
Comments 0 -
The key is to include a request for cooperation and a response deadline. The answer is coming because the deadline is short.
Comments 0 -
The receiving and sending department fields are correct. I posted it along the payment line.
Comments 0 -
The purpose of cooperation is written first, so it is easy for readers to understand.
Comments 0 -
This is the general affairs team, and we have standardized it as an in-house cooperation document.
Comments 0 -
I receive it in Word and reuse it by changing only the department name.
Comments 0 -
I used it when the development team requested cooperation from the planning team on a certain schedule.
Comments 0 -
It would also be nice to have a space to write the document number.
Comments 0 -
Comes out neatly on one sheet
Comments 0 -
Since it was in the form of an official document, it was also used for overseas shipment.
Comments 0 -
It's free and the format is correct.
Comments 0
If cross-departmental requests are scattered across messengers
We provide consultation on document flow and work request management.