When you enter the summary, quantity, and unit price, the amount and total are automatically calculated. The type of proof and payment account are all included on one sheet so you can transfer it to accounting immediately after payment.
If left blank, the field is displayed as blank.
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There is less confusion during settlement if you write down the actual payment amount as written on the voucher.
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EXPENSE REPORT
| Department | name | ||
|---|---|---|---|
| expenditure purpose | |||
| payment destination | Payment method | ||
| deposit account | |||
Expense details
| No | briefs | quantity | unit price | amount |
|---|---|---|---|---|
| 1 | ||||
| 2 | ||||
| 3 | ||||
| 4 | ||||
| 5 | ||||
| Total amount | ||||
| Type of proof | |||
|---|---|---|---|
Since we have spent the above amount, we request a resolution, so please approve it.
Applicant:
(Signature or Seal)
Longer content will have an A4 border and page count. One sheet of writing instructions is added to the Word file.
A spending resolution is a document that receives approval by stating where, why, and how much the company's money is being spent. Once payment is completed, it becomes the basis for accounting processing and payment, so the purpose and proof are as important as the amount.
It is often confused with the expense report. A statement is closer to a prior approval saying, “I will use it,” and a resolution is closer to a confirmation request saying, “I have written it this way, so please pay me.” Depending on the company, they may combine it into one sheet, so check the company's standards.
In principle, proof must be eligible, such as a tax invoice, credit card sales slip, or cash receipt. received from a business partner transaction statementIf you attach them together, it will be revealed what you bought, making payment faster.
The application department, name, and resolution date are entered in the table, and below that are the purpose of expenditure, payment source, payment method, and account. It is followed by a five-line table of items, totals, types of evidence, and the applicant's signature.
If you need to claim travel expenses or purchase costs with proof.
When payment requests must be received and processed in a standard form.
When you need to document the basis for spending without ERP.
When membership fee usage details must be kept transparent.
It is common to classify a letter of intent into a document that obtains approval before spending, and a resolution is a document that confirms expenditure and requests payment. Depending on the company, they may be combined into one page, so follow the company's regulations.
Tax invoices, invoices, credit card sales slips, and cash receipts are eligible evidence. Simple receipts have limited recognition limits, so if the amount is large, it may not be recognized as an expense. Expenditures without proof cannot be justified solely through a spending resolution.
This format shows a simple sum of item amounts. In practice, there is the least confusion when writing down the actual payment amount (including value-added tax) written on the certificate. If you need to manage the supply price and tax amount separately, download it in Word and add the column.
Follow company policy. Companies that automatically tally card usage details may require a resolution only for amounts exceeding a certain amount. It is safer to write down the reasons for expenses that require account judgment, such as entertainment expenses or welfare expenses.
Deposits to personal accounts are common when expenses paid by employees are to be reimbursed first. In principle, payments to business partners are made to an account in the name of the business, so if the payment destination and account holder are different, please include the reason.
There are many companies where payment authority varies depending on the amount range. There is no approval field in this form, so attach it to the in-house approval system or download it in Word and add the approval field at the top.
This is a general form for guidance purposes, and supporting requirements and account processing are subject to company regulations and tax laws. Please check with your tax agent for tax treatment.
These are stories left by people who actually wrote and submitted expenditure resolution forms. It contains notes on areas where you got stuck while writing or the results after submission, so it is often more helpful than a guide for first-time users.
I'm in charge of accounting, and I write every day. The account subject and summary column are the same as in practice.
Comments 0I attached the receipt and uploaded the payment. Expenditure details are organized in a table, so checking is quick.
Comments 0The total is calculated automatically so you don’t have to check it.
Comments 0There was a payment section so I uploaded it as is.
Comments 0I use it to organize corporate card usage details.
Comments 0Because it was a small company, there was no expense documentation, but I made it with this.
Comments 0I used it to settle entertainment expenses for business partners. There was no problem
Comments 0I received it in Word and matched it with the company form.
Comments 0There is a space to write down your spending purpose, making it easy to find later.
Comments 0I've been using it for a month and it's comfortable.
Comments 0It is also suitable for organizing accounting of non-profit organizations.
Comments 0It's clean and has everything you need.
Comments 0We provide consultation on systems that connect payment and settlement.
Please let me know if there is anything wrong with the expenditure resolution or if there is something you wish had a space like this. It will be much faster to check if you upload a screen capture as well.