Transaction statement, delivery details In one piece on the spot
When you enter the information of the supplier and recipient and write down the items, the supply price, value-added tax, and total are automatically filled in. You can print it out and get a confirmation signature at the delivery site.
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01Enter contentIf you fill in the input box on the left, it will be immediately reflected in the document.
02Insert seal/signaturePlease sign in person or upload a photo of your stamp.
03Save as PDF · WordDownload with the print margins adjusted.
Enter content
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Temporarily stored contents It is not sent to the server. Because it only remains in the browser's storage space, such as cookies and cache, It is automatically erased after 7 days.Even before that, if you clear your browsing history/cache or access it using another device/browser, it will not remain. Signature and stamp images are not saved. On a public PC, click Delete after you are done using it.
01Transaction information / recipient of supply
02Supplier Information
Repeated use in this browser
03Transaction items (quantity × unit price automatically calculated)
If you copy the product name exactly as written on the quotation, it is easy to compare it during settlement.
04seal/signature
Sign inside the box with your mouse or finger. The background is saved as transparent.
If you upload a photo of a stamp on white paper, the background will be erased to make it transparent.
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Preview · A4
Page 1 · Actual output ratio
transaction statement
STATEMENT OF TRANSACTION
document number : / Transaction date:
the one receiving the supply
Registration number
mutual
exponent
address
manager
supplier
Registration number
mutual
(person)
address
Business type/item
/
contact
We will notify you of the transaction details as follows.
No
Product name
standard
quantity
unit price
amount
1
2
3
4
5
6
Supply price
VAT (10%)
Total amount
note
Acquirer:(Signature or Seal)
Longer content will have an A4 border and page count. One sheet of writing instructions is added to the Word file.
What kind of document is a transaction statement?
A transaction statement is a document that organizes what was actually supplied and at what price and matches it with the customer. While a tax invoice contains only the amount and tax amount, the transaction statement contains the items, specifications, and quantity, allowing you to check what has been exchanged.
Obtaining a confirmation signature from the consignee at the delivery site will greatly reduce quantity disputes. If multiple transactions are to be settled at the end of the month, the transaction statement for each transaction serves as the basis for settlement.
of the previous stage estimateCheck whether the item name and unit price are the same, and when making payment, Expenditure resolutionThe general flow is to attach this document as evidence.
Formatting
The transaction date and document number are placed at the top, and the supplier and recipient information are divided into two spaces. Below that, there are 6 lines of the item table, supply price, value-added tax, total, remarks, and acceptance check boxes.
1parties to a transaction
Transaction date · Document number
Supplier name, representative, business registration number, address, business type, type of business
Supplier name, representative, business registration number, address
2transaction history
Product name, specification, quantity, unit price, amount (6 lines)
Supply price, VAT, total amount (automatic calculation)
note
Acknowledgment confirmation signature / supplier seal
I recommend this to people like this
Delivery/Delivery Manager
When the quantity needs to be confirmed and signed on site.
small wholesale/retail business
When it is necessary to document the supply details for each customer.
Month-end settlement manager
When you need to collect the details for each case and compare them with the tax invoice.
Outsourcing/Service Provider
When you need to organize work items and amounts to form a basis for billing.
Things you can easily miss when writing
01Item name estimateJust copy the notation written in . If you write it differently, it will be difficult to compare it during settlement.
02If you obtain the consignee's name and signature at the delivery site, quantity disputes virtually disappear.
03If an item is delivered in multiple installments, please separate them by writing down the batches in the notes.
04At the payment stage, this document Expenditure resolutionPayment is faster if you attach it as proof.
05If you need a basis for ordering steps order formIf the payment was received in cash, receiptLeave it together.
Frequently Asked Questions
Are transaction statements and tax invoices different documents?
It's different. A tax invoice is legal evidence under the Value-Added Tax Act, and a transaction statement is a document that confirms between the parties what and how much were supplied. Even if a tax invoice has been issued, it is a practical practice to exchange a transaction statement to verify items.
How many copies should I make?
Usually two copies are made and one copy is kept by the supplier and the recipient. If you receive a verification signature on site, prepare two printed copies, or save it as a PDF and receive a photo of the signature in response.
Is it necessary to write down the business registration number of the supplier?
The transaction statement itself is not a legal form and is not required. However, it is better to write it down as it is useful later when comparing with tax invoices or specifying the subject of settlement.
How is VAT calculated?
This form calculates VAT by applying 10% to the total supply price and shows the total amount. If the transaction contains a mix of duty-free items or a zero-rate transaction, do not use the automatically calculated value, but download it in Word and edit the relevant line.
What if I need to change the unit price or quantity later?
When correcting a document that has already been delivered, it is safer to issue a new document and write "Correction ○○○" in the note. If you quietly change the original, the content will be different from the document kept by the other party, which will cause problems during settlement.
Is there a retention period for transaction statements?
Unlike tax invoices, which are legal evidence, there is no separate storage obligation for the transaction statements themselves, but it is common to keep them for the same period as tax invoices (usually 5 years) in preparation for tax investigations or payment disputes.
This is a general form for guidance purposes, and issuance of tax invoice and value-added tax reporting are separate procedures. Please check with your tax agent for tax treatment.
Transaction Statement Reviews
These are stories left by people who actually filled out and submitted transaction statements. It contains notes on areas where you got stuck while writing or the results after submission, so it is often more helpful than a guide for first-time users.
5.0★★★★★19 reviews
5 points19
4 points0
3 points0
2 points0
1 point0
ace**5.02026-08-05
I'm still using it well
Comments 0
wyv*5.02026-07-30
It's convenient because it's all in one place.
Comments 0
ssm***5.02026-07-21
There is a box to receive a signature upon delivery, so I use that as is. I like it because there is still confirmation of the acquisition.
Comments 0
Wholesale***5.02026-07-15
It's a wholesale business and I use it every day. Just change the unit price and quantity of the item.
Comments 0
jkm***5.02026-07-05
Before issuing a tax invoice, the statement is sent first and this has been unified.
Comments 0
pkj***5.02026-06-26
The automatic calculation of the total is accurate. I checked it and it was correct.
Comments 0
Farm***5.02026-06-12
It is used to deliver agricultural products. Select each business partner and send it together.
Comments 0
kkm***5.02026-05-28
I copied it from the quote and created a statement as is. The flow is good.
Comments 0
tmp***5.02026-05-19
I was confused about whether VAT was included, but I sorted it out after reading the instructions.
Comments 0
ddo***5.02026-05-09
I pull it out every time and put it in the file to manage it by transaction date.
Comments 0
jyp***5.02026-05-03
I no longer use manual transaction statements.
Comments 0
van***5.02026-04-24
It is used to deliver vehicle parts, and the vehicle identification number is written in the remarks column.
Comments 0
aaa***5.02026-04-18
Clean and fast
Comments 0
sun***5.02026-04-08
The business partner asked me where I got the good form.
Comments 0
jmk***5.02026-03-30
I was skeptical because it was free, but I'm still using it.
Comments 0
oo***5.02026-03-16
I make it with my cell phone and print it out with a store printer.
Comments 0
ryu***4.52026-03-01
Writes well. When printing, it is perfect if you set the magnification to 100.
Comments 0
hnm***5.02026-02-20
I've been using it for over a month and haven't had a single error.
Comments 0
owl***5.02026-02-10
Perfect for confirming delivery
Comments 0
If delivery and settlement are separate
We will advise you on how to gather your transaction records in one place.
This is a document that is often needed back and forth when writing transaction statements. All can be filled out directly on the web in the same way and saved as PDF or Word.
Report formatting errors and comments for improvement
Please let me know if there is anything wrong with the transaction statement or if there is something you wish had a space like this. It will be much faster to check if you upload a screen capture as well.