Write a security pledge directly on the web Save as PDF · Word
It is written in the same form when receiving it from employees who joined the company or when receiving it from those who left the company. All you have to do is change the separator column, and the A4 preview on the right will be reflected immediately.
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02Signature and stampPlease sign in person or upload a photo of your stamp.
03Save as PDF · WordDownload with the print margins adjusted.
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01Pledger Information
02Confidential information scope and submission destination
If you write it broadly, such as “all company information,” it will be difficult to protect it. Write down the name of the data you actually manage and mark it as confidential.
03Signature / Seal
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Preview · A4
Page 1 · Actual output ratio
Security pledge
SECURITY PLEDGE
name
birth date
Affiliation / Position
cleanup
division
relevant day
I am As an executive and employee of (hereinafter referred to as “the Company”), I pledge to comply with the following provisions regarding the protection of the Company’s confidential and personal information.
Article 1 (Scope of confidential information) In this pledge, confidential information refers to the following information and similar materials managed by the company.
Article 2 (Matters to be observed while employed) I will not use confidential information for purposes other than my duties, and will not disclose it to or allow unauthorized persons to view it. Do not copy, photograph, print, or store confidential information on personal devices or external storage without the company's approval.
Article 3 (Obligations after retirement) Even after retirement, I will not disclose confidential information or use it for myself or a third party. This obligation begins from the date of retirement. It lasts for years.
Article 4 (Return and disposal of materials) When I retire or when the company requests it, I will immediately return any confidential information and copies thereof, as well as the devices, storage media, passes, and account permissions provided by the company, and delete any remaining data on my personal device in an unrecoverable manner.
Article 5 (Handling of personal information) I process the personal information of customers and executives and employees that I have learned during my work in accordance with relevant laws and the company's internal guidelines, and do not view, leak or provide it beyond business purposes.
Article 6 (Liability in case of violation) If I violate this pledge, I will take action in accordance with the company's personnel regulations and assume civil and criminal liability in accordance with relevant laws and regulations.
I have fully read and understood the above contents, and I pledge to faithfully abide by them.
Pledger:(Signature or Seal)
Dear CEO,
Longer content will have an A4 border and page count. One sheet of writing instructions is added to the Word file.
What kind of document is a security pledge?
A security pledge is a document in which an employee promises not to misuse or disclose company information. between the company and the company confidentiality agreementThe purpose is the same, but the difference here is that the individual signs within the employment relationship.
In practice, it is received at two points. You receive it once when you join the company to determine your duties while employed, and you receive it again when you leave the company to confirm remaining obligations and return of materials after retirement. The pledge at the time of leaving the company handover letterIf you process it as follows, confirmation of data return will be completed at once.
Just receiving a pledge cannot prevent all leaks. However, the fact that you have been notified in writing what information is confidential and what you must not do becomes an important basis when fighting trade secret infringement later.
Formatting
The text is one A4 page. The pledger's information and classification (employment/exit) table is at the top, followed by six provisions below, followed by a confirmation text and signature. If you download it in Word, a page of writing instructions will be attached at the end.
1Pledger Information
Name · Date of birth
Affiliation, position, employee number
Category (when joining / when leaving) · Date
Scope of confidential information
2pledge clause
Definition and scope of confidential information
Compliance while working
Post-retirement obligations and duration
Return/disposal of materials
Personal information handling obligations
Responsibility in case of violation · Signature
I recommend this to people like this
Personnel/General Affairs Manager
If you need a standard pledge to be received from employees and employees who join the company.
Business places that handle personal information
When a separate pledge must be obtained from employees handling customer information.
A company with technical and research personnel
When it is necessary to document prohibition on export of design data and source code.
Employee about to resign
If you are asked to sign something and want to know what you are promising.
Things you can easily miss when writing
01Receive it once when you join the company and once when you leave the company. If you do not have a written pledge when you leave the company, you will have to fight over whether or not to return it.
02Do not leave the confidential information range field blank. If you don't specify what is confidential, it will be difficult to protect it later.
03Return of materials handover letterPlease check against the list of accounts and materials.
04Keep the signed copy with your personnel records, and give yourself a copy. The goal is to leave behind what you received.
Frequently Asked Questions
What is the difference between a security pledge and a confidentiality agreement?
The security pledge is a unilateral promise made by an individual between the company and its employees. confidentiality agreementis a two-party contract in which both the company and the company have obligations to each other. If you exchange information with an outsourcing company or partner, you must write a confidentiality agreement rather than a pledge.
Can I refuse to sign when leaving the company?
Even if you do not sign, the obligation to protect trade secrets does not disappear. However, if the content includes provisions that limit career choice, such as prohibiting job changes, it is necessary to consider that. There is no clause prohibiting change of job in this form.
Do you want to include a clause prohibiting job change?
Even if it is included, it is not recognized as having unlimited effect. We determine whether there are interests worth protecting, whether the period and area are reasonable, and whether there is commensurate compensation. If necessary, it is safer to make a separate agreement and undergo legal review.
How do you write down the scope of confidential information?
If you write it down broadly, such as “all information about the company,” it will actually make it more difficult to fight. It is much more advantageous to write down the items you actually manage, such as customer lists, price lists, design drawings, and source code, and mark those materials as confidential.
Is what I write saved on the server?
It is not saved. The information you enter and the uploaded stamp photo are processed only within the browser, and PDF and Word files are also created on the user's device.
This is general information for guidance purposes only, and actual effect may vary depending on the case and the contents of the provisions. If you want to include a transfer ban or liquidated damages, review the law before signing.
Security Pledge Reviews
These are stories left by people who actually filled out and submitted the security pledge. It contains notes on areas where you got stuck while writing or the results after submission, so it is often more helpful than a guide for first-time users.
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